Privacy Policy and Personal Data Processing

DOCMANAGER SOLUTIONS SAS – PRIVACY POLICY AND PERSONAL DATA PROCESSING

1. SCOPE

This Personal Data Protection Policy applies to all Databases and/or Files containing Personal Data processed by DOCMANAGER SOLUTIONS SAS, hereinafter THE COMPANY.

2. DATA CONTROLLER IDENTIFICATION

DOCMANAGER SOLUTIONS SAS, Carrera 47 A # 96-41, Office 403, Bogotá.

3. DEFINITIONS

Authorization: Prior, express and informed consent granted by the Data Subject.

Privacy Notice: Verbal or written communication issued by the Controller.

Database: Organized set of Personal Data subject to processing.

Personal Data: Any information related to an identifiable individual.

Processor: Natural or legal person processing data on behalf of the Controller.

Controller: Person or entity deciding on the processing of Personal Data.

Data Subject: Individual whose Personal Data is processed.

Processing: Any operation performed on Personal Data.

4. PROCESSING

The Company collects, stores, uses, circulates and deletes Personal Data of employees, shareholders, clients, suppliers and partners.

5. PURPOSE

Sending information to employees and families.
Customer relationship management.
Service quality evaluation.
Outstanding obligation determination.
Marketing and research activities.
Compliance with legal obligations.

6. DATA SUBJECT RIGHTS

Access, update and correct Personal Data.
Request proof of authorization.
Be informed of data usage.
File complaints with the authority.
Request data deletion or revoke authorization.
Free access to Personal Data.

7. RESPONSIBLE AREA

The Commercial Department is responsible for policy implementation.

16. EFFECTIVE DATE

This Policy has been effective since October 25, 2016.